Q: Create Invoice Number
Hi, am planning to send invoices to the client using bit form. How can I automatically create an invoice number?
Alternative, Is it possible to that bit form count the number of submissions?. e.g. If i submit the form for the first time, it counts as 1, and for the second time, it counts as 2 etc?, coz am thinking, i can also use the number of submissions as invoice number
BitApps_SupportYou can use the submission count (Entry ID) as the invoice number, or make it more unique by combining it with date/time or a random string.
Methods:
1. Simple Invoice Number
- Add a hidden text field.
- Use Smart Tag: "Invoice-"{Entry Id} → e.g., Invoice-1, Invoice-2
2. With Date & Entry ID
- Add a hidden text field and a hidden advanced date/time field.
- Use Smart Tags: {advance date/time fields} + {Entry Id} → e.g., 2025071417524296001
3. With Random String
- Add a hidden text field.
- Use Smart Tags: {Random String} + {Entry Id} → e.g., 6874ac67e14d21
All these are set up using:
Form Settings → Conditional Logic → Action Effect: Only on Form Submit →Field Actions → (...)Smart Tags
Supporting documentation:
- Smart Tags: https://bit-form.com/wp-docs/others/smart-tags/
- Advanced Date/Time Field: https://bit-form.com/wp-docs/form-fields/advanced-date-time/
- Conditional Logic: https://bit-form.com/wp-docs/apply-conditional-logic-using-bitform/