Q: Inquiry about Deftform - Requirements for GDPR-compliant Data Collection Form

Hello,
I am interested in Deftform and would like to know if it meets my requirements. A central application case is the collection of customer data through a data protection-compliant medical history form, which I would like to create with Deftform. Important features I need:
- Selection via checkboxes and dropdown menus for easy operation
- Obtaining a legally binding signature at the end
- Providing the finished document for the customer: The customer should be able to download the completed PDF directly, or I should be able to send or share it with them.
- Ideally, the tool offers "if-then" logic: If the customer selects "Service A" or "B," only the relevant questions and further steps should appear.
- To what extent is the design customizable (color, background, fonts, translation)

Best regards!

hoffmanngabriel89PLUSMar 26, 2025
Founder Team
andreas_ivymayhem

andreas_ivymayhem

Mar 27, 2025

A: Hi there, since you mentioned "medical", I'd need to point out that, depending on where you are, we're not fully HIPAA compliant.

We do offer selections via checkboxes and dropdowns.
We do offer a way for people to add their signature.
We do offer an option to create PDF documents, but those can only be send to admins for now. Respondents can receive a summary with the data they supplied via email. It would be a manual step, but you could then forward them the PDF.
We do offer basic "If-then" conditions.
You can use your own domain and create custom styles which can be assigned to one or more forms. That includes the background color, font colors, fonts types etc. We currently do not offer translations, so you would have to create your form in multiple languages. But we plan to offer a way to translate a form (via AI) and allow users to select the language when opening a form that was translated.

Hope that helps.

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